Open Dental

KevinRossen

Arna wrote:Thanks!!
Guess what?! https://imgur.com/a/jCgU0iR

Congrats!!!
But what's this:

KevinRossen

Hey Everyone. A couple months ago my eyes were opened up to what I can see as becoming the perfect setup for using Open Dental: published apps via Remote Desktop Services . That's technical jargon, but essentially what it will enable you to do two things that lots of people ask for. You can run Open...

KevinRossen

cmcgehee wrote:We added a preference to have all selected when loading the window in 16.3.29.

That's good! I really don't like the schedule defaulting to having nothing loaded.

KevinRossen

Is is sufficient to make a copy of the SQL folder as a backup? Would those folder copies be legitimate backups if done during the day while someone is in OpenDental? Only way you can know is if you test your backup by doing a restore. I suggest trying it on an off-site computer like your home. Here...

KevinRossen

Thanks to both of you! So at http://www.canyouseeme.org/, can I check that from any computer that is on the network? I tried it from my workstation and got a reply that it timed out and could not be seen. Thanks John You don't want port 3306 open to the public internet, just your local network (the...

KevinRossen

drsomaiya wrote: Were you able to figure out how ti switch between secure and insecure email ?
Nimisha

No, but I am ok with with. Most of what we send from within Open Dental will have some form of PHI included, so it should be encrypted anyway.

KevinRossen

DSD wrote:I received a reply and Essentials is supported.

I can confirm this. We run our server on Essentials 2012 R2.

KevinRossen

AWS & Google Cloud are the two most affordable options out there. The key is making sure you get a BAA from whichever company you go with AND to make sure you have access control configured properly. You'll want to make sure that you're not leaving the server/SQL exposed to anyone on the internet. I...

KevinRossen

This article in the manual summarizes how to setup fee schedules to track writeoffs: http://opendental.com/manual/planppo.html . To make it work you'll need to setup contracted fee schedules for insurance carriers you're in network with (not sure is Australia works the same as the USA with this) and...

KevinRossen

Try this: -- edited originally posted query -- edit2: added totals SET @StartDate = CURDATE(), -- To set a specific date range use 'YYYY-MM-DD' @EndDate = CURDATE(); DROP TABLE IF EXISTS tmp1; CREATE TABLE tmp1 SELECT p.PayDate, d.ItemName AS PayType, ROUND(SUM(p.PayAmt),2) AS $Total FROM payment p ...

KevinRossen

It's been a week since we started using SendInc and still very happy. The only thing I need to work out is more easily switching between secure email and regular email. I haven't been able to figure that out yet.

KevinRossen

I think I'd describe his relationship with Schein as more of a hate-hate relationship. As in, they hate him. I had coffee with him last week. I probably should have asked then.

KevinRossen

I just signed up for Sendinc today based on suggestions above and I can tell you it's incredibly easy to use. I have no affiliation with them and I've been using their service for about 12 hours, so don't take this as the final word, but my initial results are very promising. For just $5/mo or $48/y...

KevinRossen

I know this is strange posting this here, but the Dentrix Developer Program forum is a deserted wasteland. I'm working on integrating my services with Dentrix and I'm wading through the tables and views. I'd love to ask a few questions of anyone who might have some experience understanding how their...

KevinRossen

So to do it like we do for middle tier, and assuming you want to keep it as replacing all line breaks with spaces, it'd look like: REPLACE(REPLACE(commlog.Note, CONCAT(CHAR(13),CHAR(10)),CHAR(10)),CHAR(10),' ') Which will work for both places that store new lines as "\r\n" and those that only use "...

KevinRossen

Glad to see you actively contributing here, Justin. I know you've had a strange few years with online dental forums. Thanks for this resource. It's very helpful. One suggestion I have is cleaning up item 3 to match your suggestion on 9. Maybe merge those two suggestions into one?

KevinRossen

I just looked at the HEX pattern and where I'm seeing these line breaks the HEX codes that are showing up are 0d 20, so I guess I should just figure out how to replace those with spaces or blanks.

KevinRossen

I don't have a lot of advice about how to fix this problem, but I have some context. Some places in the program store "\r\n" as returns, and others only store "\n". This is because in .net, richtextboxes store new lines differently than textboxes (more specifically an ODtextbox is an enhanced richt...

KevinRossen

I run some queries that output results into text/csv that include the most recent CommLog note. What I'm having trouble with is line break. In Open Dental the line breaks are handle fine, but when I output that field into a text/csv file it causes issues with formatting. One workaround that has work...

KevinRossen

You probably just changed your appointment view. Check the setting on the right side of the screen just below the calendar:

KevinRossen

How do you switch between your regular e-mail and Sendinc when sending e-mail from OD? Open added the ability to have multiple email account setup. I know this is in version 15.4 (beta still, but it's incredibly stable at this point), but I'm not sure if it's in 15.3 or 15.2. It looks like the easi...

KevinRossen

jsalmon wrote:
KevinRossen wrote:Any estimated date on 16.1 yet?
Nope.

I like it. Under-promise and over-deliver!

KevinRossen

Set your HYG as a secondary provider in Lists > Providers. That way, the doctor will show on the claims. This is one of the most common mistakes I've been seeing from Open Dental users. The other two are not setting up the providers' schedules, so you can't easily pull hourly production, and lastly...

KevinRossen

Phew, that was mighty complicated and took a long time to fix. I can say for certain now that the enhancement to not "double store" attachments will be included with v16.1 which will stop future emails from downloading and storing the extra bloat of Base64 string representations of every attachment...

KevinRossen

We don't charge interest. Just a one time 5% fee for choosing a payment plan.

KevinRossen

Arna wrote:Have you played with the new Treatment Plan features, Kevin?

Not really yet. I noticed a few cosmetic changes, but didn't really get into the new stuff yet.

KevinRossen

Hi Mike. I'm on the beta and it's updating properly. Come join the fun in beta land!!!

KevinRossen

I don't know if a query would do it, but you might be able to use a tool like SyncBack or Karen's replicator to bring the changes over from the "backup" to the live database. I'm not sure about that, but that's my initial thought. If you wanted to go the query route it would require LOTS of queries ...

KevinRossen

I've had a similar bloat for that table. I have 2,283 messages in the emailmessage table, but the table is taking up 125MB of data. I think it's related to PDFs, too.

KevinRossen

I just want to vouch for these guys. I've known the developer for about a year now. His wife owns a dental practice, so the utility has its roots in a private practice.

KevinRossen

OK, so I think that answers my question #1. About the question #2. Would that make any sense for anyone other than me to request a feature to have a shortcut button in the system to access those old backups for the purpose of controlling their growth? We are also talking about old setup files in th...

KevinRossen

Thanks, Kevin, I know how to do it Excel, I was just trying to minimize the steps for the FD. It's no big deal, there are other steps that need to be done - most importantly , putting in the hyperlink command to make the number callable in Skype as in this thread. http://opendentalsoft.com/forum/vi...

KevinRossen

Hello there, I was reviewing mysql backups that I have and noticed a weird thing. While I have a script doing a structured backup jobs daily there are some backup archives there not created by my script. These are full database dumps as if I did them through opendental menu. Except for i never use ...

KevinRossen

The query returned patients who were overdue but had appts today. Not sure why? Good catch. I fixed the query to exclude patients who have an appointment scheduled the day the query is ran. Is there a way to word wrap for export to excel? probably not.... Yep. If you're using Excel 2010 or newer (I...

KevinRossen

I've simplified things a bit. This query should pull the data for you. If it's run before the 16th it pulls the dates 1-15. 16th or after if pulls the 16th - end of the month. SELECT p.LName, p.FName, p.Address, CONCAT(p.City, ', ', p.State, ' ', p.Zip) AS CitySTZip, DATE_FORMAT(NOW(), '%Y') - DATE_...

KevinRossen

Here's the normal pattern for X-Charge so far. Call support, wait 10 minutes on hold, then the first person says I'll need to talk with a hardware specialist (since I'm calling about a receipt printer). I wait on hold as long as I can (I've waiting 10, 20, and 45 minutes), but never get an answer. I...

KevinRossen

I've tried to get through to X-Charge support since Friday with no luck. LONG HOLD TIMES then I didn't get a call back after leaving my callback number. Just signed up last week and I'm not impressed so far. Anyone else have any feedback?

KevinRossen

Spent some time this afternoon and figured out the formula. Not sure it's that helpful, especially if people are writing plug-ins or apps in C#. But if you're not (like me), here's how the color value is calculated. It's a pretty simple formula based on the 256 possible values of each color of RGB: ...

KevinRossen

jsalmon wrote:I'm assuming it will be a huge pain.

That's acceptable. Mainly wanting to know how those values are generated. Thank you!

KevinRossen

This is hopefully an easy question. I'm wondering how the numeric values for ColorOverride on appointments is generated. I think the same numbering system is used elsewhere, but I'd love to be able to generate those numbers without having to manually change something in the program then run a query ...

KevinRossen

Hi -- setting up a new office from scratch and fully overwhelmed. We did not realize how hard this would be... Quick question: how to get a "reasonable" fee schedule? Do I need to buy it (based on the zip code), from one of the online sites? Appreciate any advise / help! Sikka also offers a compreh...

KevinRossen

Kevin's solution works if you never want to see a graphic representation of a particular procedure. If you have an "occasional" problem of a graphic showing up on your chart where it is not wanted, you can double click on that particular procedure and there will be a small box that says "HideGraphi...

KevinRossen

Go to lists > Procedure Codes and change the paint type to none for any code you don't want to show up on the chart. See below.

KevinRossen

So does Practice Mojo confirm the appointment automatically in near real time in OpenDental, like Lighthouse is able to do? Of course I can call and talk to them, but would like my short list of companies to spend time analyzing be only those that auto-confirm in Open Dental. Perhaps Lighthouse is ...

KevinRossen

We've been using Practice Mojo for about 2-3 years. Works great!

KevinRossen

The procedure note with the largest date and time is the most recent note. So you simply need to add something like this to your WHERE clause: AND pn.EntryDateTime=(SELECT MAX(pn2.EntryDateTime) FROM procnote pn2 WHERE pn.ProcNum = pn2.ProcNum) Worked like a charm. Thanks!!! Below is my modified qu...

KevinRossen

I'm working on revamping one of my queries and I've discovered something new regarding the broken appointment function that utilizes the CDT D9986 code. It seems to automatically add an entry to the procnote table as soon as the appointment is broken. Then it adds an additional procnote when the OK ...

KevinRossen

We are trying to rearrange our schedule so that it shows how much time is needed by the dr. and how much time is for the assistant in the same appointment. For example, 30 min. for my prep time, 30 min. for imp and temp with the assistant. I don't want to generate 2 appointments, because I don't wa...

KevinRossen

We use Patterson along with Open Dental. It works fairly well. The only issue we've come across is if we change a patient's name (spelling) or SSN after we've taken an x-ray. That will make it link to a new "patient" in Patterson. Other than that it's been pretty seamless.

KevinRossen

We use Practice Mojo and I know a lot of people that switched to them. They're really great to work with and have a handful of additional features, too. Check them out here: http://practicemojo.com.

KevinRossen

We converted from PracticeWorks, which has the same core technology as SoftDent. They didn't enter things wrong in SoftDent where each employer has its own fee scheduled. That's the jacked up way that software works. Every time you add a new plan you'd spend a minimum of 10-15 minutes just copying f...

KevinRossen

Trent is the person I mentioned in my previous post. I want to vouch for him since he's only done one post at this forum.

KevinRossen

Ah, that stinks. How much would they charge you to "convert" to Patterson?

KevinRossen

For what it's worth, the Eaglesoft Imaging Module is exactly the same thing as Patterson Imaging. They just brand the software differently when it's setup outside of their Eaglesoft infrastructure.

KevinRossen

Ok great I appreciate it! I would assume if open dental could offer a turn key solution for this it would be quite popular..... It would certainly be a lot easier than the web version.... There are a few different cloud server providers out there, all of which have their pros and cons. The biggest ...

KevinRossen

I am tech savvy but dont know if i would want to be responsible for everything there. Are there any companies that help get this going and help with this if there are issues? Any idea on how the speed is? Hi Ryan, I've reached out to one of my contacts to see if he would be able to assist. I'll sha...

KevinRossen

Here's some more info: http://www.opendental.com/manual/bridgetigerview.html

KevinRossen

What imaging software are you currently using? Looks like there's a bridge to Tigerview (see below), which might be what Visix is built on. So if that's what you're using now then I think you'd have all you need with your current imaging program. From the online manual : Air Techniques www.airtechni...

KevinRossen

I'm starting a pediatric dental practice and have been very impressed with Open Dental! I have also been impressed over the years with Apple products and have read posts on here that highlight the benefit of Apple products, mainly not being nearly as susceptible to viruses, etc. My question is: Wha...

KevinRossen

Doesn't crash plan encrypt the data before it even sends it? All that HIPPA requires is the data is encrypted Technically speaking, encryption of data isn't a HIPAA requirement, but it is considered addressable. On top of that, if the service is managing the encryption keys/passwords, that means th...

KevinRossen

You could setup a cloud server via Google Cloud Engine. They offer a BAA and their costs are by far more affordable than any other solution I've found that offers a BAA. That may be your best bet.

KevinRossen

First off, this is a great new feature! I have a question about confirming appointments. I see in the manual it shows "Text C to confirm" or something similar. If a patient does reply will the appointment automatically be confirmed or will it be a manual process. Also, just ran some numbers for our ...

KevinRossen

Here are a few more details. First, you'll need to setup an Amazon Web Services account. I think you can use your existing Amazon account, but for security purposes I would setup a new one preferably with a practice email address. Once the account is setup, you'll need to get a BAA from Amazon. Amaz...

KevinRossen

Amazon's AWS S3 is the way to go. They offer a BAA and they're not expensive at all, but you'll need to do some leg work of your own. Their service is partly what Dropbox and others use for their sync.

KevinRossen

Today's is Windows 10 day, so I thought I'd give this thread a little bump. I haven't upgraded any of our computers to 10 yet, but I'm planning on rolling it out soon. From what I've read, Windows 7 & 8 users will get free upgrades for a year, so it seems like it would make sense for anyone currentl...

KevinRossen

How are you handling insurance payments made by "Virtual Credit Cards". We receive a payment on a claim by a credit card that has to be manually entered. We have set up a payment type of Virtual Credit card to help track this but I wonder what other options we have? There's an option definitions fo...

KevinRossen

Our old software had a feature where we could double click a tooth and add a note to it. When we would get dr letters in from doctors we would refer out to, we would type the info into the tooth note so we could refer back to it easily later. My question is, is there a way to add an empty note onto...

KevinRossen

On the database documentation pages , the benefit table has this: "Benefits we can't handle yet include posterior composites, COB duplication, amounts used, in/out of plan network, authorization required, missing tooth exclusion, and any date related limitations like waiting periods." Is that still ...

KevinRossen

Here's a slightly modified version. Click Print Preview and it will show totals. SET @FromDate ='2015-06-29', @ToDate ='2015-06-29', @ProvAbbr ='%%'; -- For specific provider, change %% to provider abbreviation SELECT ca.carriername, pv.Abbr, SUM(pl.procfee) AS '$Produc_', (SELECT SUM(InsPayEst) FRO...

KevinRossen

I have the following query that will give me a report of the patients that where seen on a given day for a given provider, the production, insurance portion, patient portion and type of payment. It is ordered by insurance carriers. The date and provider are set in the first two lines. Does anyone k...

KevinRossen

Does the Deposit function work with QB online? ...seems weird to have a post with just one sentence...almost rude...so let me also add that the QB export seems to work much faster when a local copy is opened...like seconds vs minutes (and an occasional crash) if it's not. It doesn't have anything t...

KevinRossen

Check out Google Cloud Engine. They offer a BAA and they don't require, from what I can tell, high-end servers. So you might be able to get up and running rather affordably.

KevinRossen

I've been on a mission to find an affordable virtual server for a few projects. I finally circled back to Google and they're apparently the most cost-effective BY FAR. You can get a BAA from them and they don't require any advanced level servers. The cheapest I found from Amazon was over $1,000 per ...

KevinRossen

Check your settings in Setup|Security. There's a checkbox for "Log off When Windows logs off" that is doing this. I just tested and when I locked Windows Open Dental logged off.

KevinRossen

I am a current open dental user but have not been on monthly support for a couple of years. How do I need to do to get the most recent software version? Do I need to get back on support again or is there a one time upgrade fee? Without being on support, you'll have to build from source code to get ...

KevinRossen

Only on the server version or Windows Ultimate. I have never hosted a virtual server on the cloud. Not sure it is an option... Probably though? Just wondering what is recommended... I'm not sure what option Rackspace has, but if you can use Bitlocker you might go that way. I know with Amazon they o...

KevinRossen

Justin Shafer wrote:Lets say I have rented a virtual server at RackSpace....

What would be a good solution to encrypt the data at Rack Space?

Thoughts?

http://truecrypt.sourceforge.net/
Create a bitlocker VHD?

If it's Windows, can you use BitLocker?

KevinRossen

Unfortunately I called Crashplan and when they heard dental office, they said that I must get the ProE not the Pro product because of HIPAA. ProE has a one time setup fee for $1000 and a $600 per year hosting fee. My advice is to store your radiographs/images offline utilizing external, encrypted h...

KevinRossen

Crashplan is as of Jan 1 2015, $1000 setup fee and $600 per year (they charge you for a 5 user minimum). They also need a dedicated Crashplan server in addition to your file server. Is anyone using any other service which is affordable and HIPAA compliant? PS: I am aware this is an old thread. What...

KevinRossen

Can you explain the line: LEFT JOIN userod u ON sl.UserNum=u.UserNum All that line is doing is joining the userod table to the securitylog table to make it easier to read in report which user is being identified in the security log. So, instead of having the column be usernum with an entry of 5, yo...

KevinRossen

Robert came up with something similar to what I've got. Basically this one query will show you some details of any adjustments posted within a set date range. I haven't been able to make get the date the adjustment was posted for to work right, but this should give you a good amount of info to work ...

KevinRossen

I'll whip something up tomorrow.

KevinRossen

This is what I use. I have it run automatically every day to find any patients who did not have any notes written in their charts the day of their appointment: SET @FROMDate=DATE_SUB(CURDATE(), INTERVAL 1 DAY), @ToDate= DATE(CURDATE()); SELECT 'Patient','AptDate','Procs','Prov' UNION SELECT CONCAT(p...

KevinRossen

I read that page, but it doesn't really explain how they're fully handled. The procedurelog table keeps the standard fee of the procedures on capitation plans, but the account module shows the fee as 0. I've gotten close to making a query work with this, but I can't get the numbers to match what is ...

KevinRossen

Is there some documentation on how the software handles capitation plans in regards to Gross Production? I've got a client who is seeing inconsistent gross production numbers between the monthly Production report and the daily totals. I've never seen that before. It looks like their capitation plans...

KevinRossen

When there's an idea, and the data is in the database, there's a way. I'll see what I can come up with.

Do you have the employees scheduled start time in the schedule?

KevinRossen

I don't see an option anywhere to change the default time card length, so I'm assuming that's part of the source code of the program. I, too, have to manually change the dates for nearly every time period.

KevinRossen

Nice! I just built 15.1 last night from source on my test system, so I haven't had time to play with it yet. That's a nice update!

KevinRossen

I wrote this query today and thought others might find it useful. It returns all payments from the previous month by date and payment type. Let me know if you have any questions: EDIT: 3/19-Changed the query to work nicely with replication SET @SetDate=DATE_FORMAT(CURDATE()-INTERVAL 1 MONTH, '%y-%m'...

KevinRossen

Most insurance plans seem to allow cleanings/exams twice per plan year now, but there are some that are literal one time per 6 months, or worse two times per 12 months. To play it safe, we set our recall interval at 6 months + 2 weeks for two reasons. First, it steers far and away from the insurance...

KevinRossen

I'm assuming you're dealing with insurance claims on this issue. The way you could give an itemized, procedure by procedure patient expense would be by printing the claim for them. This would only be useful once the claim is paid, though. Until then it will just be an estimate. I'm not sure why your...

KevinRossen

I know I've seen some of the Open Dental employees talk about how they're using Open Dental to manage their customers. I'm wondering if there are any others out there doing the same? I've recently built the software from source code and I'm planning on using it to manage the side project I'm develop...

KevinRossen

If anyone else come across this like me, here's how I entered it and it seems to work.

KevinRossen

ospdental wrote:For when adding procedures to an appointment or chart.

Have you customized the "Apt Procs Quick Add" codes for the appointment window? That's the easiest way to control what is quickly added to appointments in my opinion.

KevinRossen

I have been using Open Dent for a few years and we are quite pleased. Before switching to OpenDent, we used MOGO. We had a front desk employee who embezzled by signing over insurance checks to her name. Our "slam dunk" evidence was that MOGO created a "changed transaction" log that made a record of...

KevinRossen

Are you wanting that when adding procedures to an appointment or chart? Or just for reference? Reason I ask is if you're wanting it sorted for referencing you can run a user query that will sort the codes by whatever order you'd prefer.

KevinRossen

I switched to OpenDent some years ago, from MOGO. I did have a problem with an employee embezzling insurance checks. She would go back far enough in a patient's account and make the changes. These changes were all documented in the MOGO software. When we discovered the fraud, she was nailed, and wa...

KevinRossen

Hey there, there might be a couple things I can think of - Do you have a USB 3.0 port you're plugging the USB into? USB 3.0 devices can go into USB 2.0 ports but wouldn't get as much of the speed benefit if that's where they are. This is my guess. If you're just plugging a USB 3.0 drive into a USB ...

KevinRossen

I too think this would be a very useful feature, even a simple pop-up on screen taken from caller ID when the phone rings showing the patient(s) name(s) and a click box taking you to the patient record would be a great starting point. I used to have this in a previous PMS and the front office loved...

KevinRossen

Just wanted to provide an update for any other newbies at programming out there like me. I think most of the problems I was having before came from using the wrong version of Visual Studio (Express in my case). Since my original post, Microsoft has released a community edition of Visual Studio 2013,...

KevinRossen

Found this when I was perusing the details of the next major release:
Web Sched: New eService allows patients to schedule recall appointments online.

That is an exciting new feature!!!

KevinRossen

Folks, What do you think from cost benefit analysis for this kind of plugin. Will any Dr. pay for such plugin and how much. What value it will bring to his practice with added on expense. Will this value worth the expense? What do you think, is it a need or just another want from wishlist. May be t...

KevinRossen

I've already setup a few PBX servers for a myself and another organization. The initial cost is rather minimal. I know a simple app could display relevant information based on the caller in the database. What else it could remains to be seen. I'm kind of thinking plugin would be a little limited, bu...

KevinRossen

I met with the developer today. Not sure if I'm going to go the route of getting a plugin developed or a standalone product. Bottom line is the idea is very doable, but it would like require you to have a specific phone system setup in your practice. I don't have any timelines right now, but this is...

KevinRossen

+1 for interest in this. Once I get some free time (like never), this is going to be one of my first attempted modules. My thoughts were to have a plugin setup and running on several computers, and tied into the front desk phones. It could either display initial info via CallerID directly on the ph...

KevinRossen

I've seen that when the step of creating insurance check is skipped.

KevinRossen

I've had a little bit of experience with both MailChimp and AgileCRM along the lines of what you're discussing. I'm by no means a guru at using either, but they've got pretty good documentation on both, so should be pretty easily doable.

KevinRossen

bpcomp wrote:Is there a reason not to just use USPS? https://www.usps.com/business/web-tools ... mation.htm

That does look like an ideal option for maybe a plugin in Open Dental.

KevinRossen

Melissa Data has a free tool for verifying addresses . Limit of 500 at a time, but should be easier than manually verifying. Well, I jumped to a wrong conclusion on the free idea. The tool itself is free, but there is a cost per lookup. It looks like you can verify 10,000 addresses for $20, so not ...

KevinRossen

Melissa Data has a free tool for verifying addresses. Limit of 500 at a time, but should be easier than manually verifying.

KevinRossen

I'm assuming you're in network with a number of carriers? If so, do you have separate fee schedules setup for each one? Lastly, are you really wanting a list of each patient or would a count be better?

KevinRossen

I've switched to BitLocker and it's pretty easy to use overall. It works on both Windows 7 & Windows 8. I've had no issues running Open Dental on Windows 8 computers and you can get BitLocker in Windows 8 Pro.

KevinRossen

I think I may have found a solution. IF ALL my patient data is in a virtual machine and that virtual machine is encrypted does that satisfy the HIPPA requirement? Trying to get away from using bitlocker or file vault so I can access files in both OS's. I think you'd be fine there with HIPAA complia...

KevinRossen

I've got two versions for you. The first one only looks at appointments completed on the day that it's run and will only return patients who have insurance and have a patient or family balance. SELECT CONCAT(p.LName, ', ', p.FName) AS Patient, p.EstBalance AS PatientBal,g.BalTotal FamilyBal FROM app...

KevinRossen

This is #505 from the Examples page /*505 Balances of patients with appointments on a given date*/ SET @AptDate='2010-08-03'; SELECT appointment.AptDateTime,patient.LName,patient.FName,patient.EstBalance AS PatBal, g.BalTotal FROM appointment INNER JOIN patient ON appointment.PatNum=patient.PatNum ...

KevinRossen

I would also like the idea of a cloud based server. I think the main obstacle right now is HIPAA compliance. If you could find a company that hosted a hipaa compliant virtual server, then you could simply install opendental on it and connect to it via a vpn. You can get a Business Associate Agreeme...

KevinRossen

And I probably need to check the "Is Prosthesis" box, too.

KevinRossen

Check the paint type in Lists>Procedure Codes and make sure the paint type and treatment areas are correct. See below.

KevinRossen

What version of Open Dental are you using? We are on 14.2.38 and lab.Email is a field you can add to the lab slip sheet.

KevinRossen

If your imaging software can mount the before and after radiographs, just copy and paste or export the mount to a folder in the images module. You can set up a sheet that you can use as your referral report that includes the mounted images. This is a referral slip I use in my office. A referral rep...

KevinRossen

That is a strange coincidence that the non-temp and temp files equate to the same amount of data. Are you sure it isn't your backup software creating them and then just failing to rename / delete them when it is done? The easiest way to know is to take a look at what the .tmp files start with. If i...

KevinRossen

I have a client who has about 1.5 GB of .tmp files in the database folder. The non-temp files are approximately 1.5 GB in size. Are any of these files safe to delete?

KevinRossen

The second link was exactly what I was looking for, thanks! I don't think it's easily found from the main website.

KevinRossen

Great! BTW, where can I find info on the latest versions? I've seen it before, but I don't remember where.

KevinRossen

Hi Kevin, It is indeed a bug! A relic of a bygone era of messing around with the security logging that seems to have been overlooked. It'll get cleaned right up, thanks for pointing it out! Awesome, thanks. I'm in early stages of coming up with a way to monitor possible fraud. I don't have any reas...

KevinRossen

According to the database documentation, if a completed procedure is deleted it will be logged with PermType 10. I just tested it on my own patient record and it was logged with PermType 49. Is this a bug?

KevinRossen

Not sure if this is the right place to post this, but there are at least three typos in the database documentation. There is reference to FK to user.UserNum, but it should be FK to userod.UserNum. I see it's been updated for 14.3, but still there in at least 14.1 & 14.2.

KevinRossen

That query sort of works. But as Jason mentioned if there are two payments on the same date for that patient, that query would give incorrect results. This is because it just joined in two audit trail entries into one payment, and you just grouped by payment. So mysql is just picking one datetime a...

KevinRossen

I can't find anything that stores the time when a payment was made. I only see dates. Is there another table besides Payment and Paysplit that might have a timestamp? If not, can you add a timestamp to one of these tables? We have 9 offices using OD now and 35+ providers. I'd like to create some no...

KevinRossen

I finally got back to updating this report. It now lists all patients for the day, their DOB, age, if they're due for recall (for non-hygiene appts), if email or cell are missing from their info (the EC column), their family's total balance, the scheulded procs for the day (with abbreviation instead...

KevinRossen

We are using the preferred name field for this. Example: "Eddy Jr" or "John III" and we have that field in our appointment view and other places.

KevinRossen

Tested the portal with my patient info. I can log in, but when I try to view anything I get the following: "Error: CCD Generation Failed"
I'm supposed to have a tech calling at some point this morning.

KevinRossen

Posted too soon. Restarted the service and all looks to be working now. Link removed from above post for security reasons.

KevinRossen

Updated to 14.2.38 and still getting the invalid url message. Maybe something on backend needs to be re-installed?

KevinRossen

We are seeing an invalid URL error when we try to connect to the URL. Anyone else want to see if they're getting through?
[removed link]

KevinRossen

Well, I give up. Tried all the steps I'm seeing on the manual. Had an initial call with a tech who remoted in and checked a couple settings, but still not able to get it to work. I opened up port forwarding on the router for the port, but still not getting it to work. Now just waiting on a time to g...

KevinRossen

Alternatively, you can also get their by going to your EHR dashboard > Grant Online Access > Setup menu item in top left of the Patient Portal window for the specific patient. We don't have EHR enabled, which from what I understand requires an additional fee. Do I need to enable that chekbox? Also,...

KevinRossen

I'm assuming you are following these instructions: http://opendental.com/manual/portalhostedbyod.html Yep. Step 2 got me. You have to save a copy of the Modify the OpenDentalWebConfig.xml and then modify it to match your MySQL credentials. Once that is done, you should have the eServices option. Tr...

KevinRossen

I'm trying to enable the patient portal to be hosted by Open Dental. I've got a call into support on this, but wondered if anyone else has ran into the same thing I'm seeing. One of the first steps listed in the manual is the change settings in Setup > eServices. That option is not listed under setu...

KevinRossen

Which version are you using? For me, using 14.2.37, the recall list includes age. Also, on the bottom of the list is a "Go to Family" button, which will allow you see who it is. For the unscheduled list, if you click on the patient then close the list you'll have that patient actively selected. So, ...

KevinRossen

Thank you. Will test some more and report back.

KevinRossen

Alright, again, newbie when it comes to building. I followed the instructions on the source code page to get it via TortioseSVN to a folder on my desktop called OpenDentalSource. That seemed to work just fine. I double clicked OpenDental_14_2.sln in that folder to open the project in Visual Studio (...

KevinRossen

I've been tinkering with the source code a little bit. I'm wanting to experiment with building from source, but I'm a complete newbie at this aspect of programming. I've followed the directions in the manual as best I can, but I think I'm missing some initial setup steps and it doesn't look like tha...

KevinRossen

When using the user query in Open Dental it automatically converts columns with PatNum to the patient's name. Probably the easiest way to distinguish between patients would be to add a column for birthdate. If you need help with that, feel free to post the query here and I'll be able to show you how.

KevinRossen

Sounds like their software is slowing down your server. I'd try uninstalling it and see if performance improves. If so, it's either their software or it could be your server could use an increase in RAM.

KevinRossen

Are you building a sheet for this? If so, you might be better off building a query that you can export to a spreadsheet then do a mail merge in Word. You'll have a lot more control over the design of the actual letter.

KevinRossen

Kevin, does the Asus have Windows 7 or 8? That's been my concern with the tablets not being able to pinch/zoom or the program not fitting the screen well. Costco carries an Asus model I'm considering as well as a couple cheap tablets which operate Windows 8. Thanks! It is Windows 8(.1). Pinch and z...

KevinRossen

The problem with the original example is that it only looks at the appointment status, which will disappear if the appointment is either deleted or moved to the unscheduled list. In our office, we don't leave broken appointments on the schedule. At the end of the day, we either make them unscheduled...

KevinRossen

Here you go: SET @FromDate= DATE_SUB(CURDATE(), INTERVAL 7 DAY) ,@ToDate= DATE(CURDATE()); SELECT CONCAT(p.LName,', ',p.FName) AS Patient, a.AdjDate, d.ItemName, a.AdjNote FROM adjustment a LEFT JOIN definition d ON a.AdjType=d.DefNum LEFT JOIN patient p ON a.PatNum=p.PatNum WHERE ItemName LIKE 'BRO...

KevinRossen

I have an Asus Vivotab that I tried out. Open Dental ran on it, but that particular tablet did not have the "pinch-zoom" option for applications, so it was not very usable for signing consent forms, etc.

KevinRossen

We are not passing the fees on to the patient. CareCredit doesn't want you to charge $275 for a $250 procedure. That is passing the fees to the patient. My adjustments are just a reflection of the transaction that has occurred. The reason you don't track merchant fees in OD is you get paid the full...

KevinRossen

I spoke to one of the open Dental technician today, we have problem with the payment plan set up because when we set up the payment plan it erase the entire AC balance. Payment plan amount was transferred to the payment plan page. I think there is a programming problem because set up a payment plan...

KevinRossen

Unfortunately, by doing it this way in OpenDental, your income will be off (you did not receive the $250) and the patient's account will not be accurate (it will now show the full $250 as having been paid), and now the all the Income reports will be inaccurate also (if you have multiple providers t...

KevinRossen

I agree with this: It might depend on whether you get a monthly statement from CareCredit. Probably makes sense to just enter the $250 and then worry about the fee as a separate expense in your accounting system. I don't know that the fee necessarily belongs on the patient's account screen. Open Den...

KevinRossen

As mentioned above, you need a Business Associates Agreement from Google to be HIPPA compliant. They offer it to any Google Apps business account (costs about $5/mo) and it's super simple to get from them. I personally would only put backups on Google Drive that have already been encrypted, which is...

KevinRossen

It's Delta rejecting them. I spoke to a rep today and they told me it's their protocol to have either a group NPI or none at all in this situation. Seems ridiculous.

KevinRossen

We hired an associate dentist in our office a couple of months ago as an employee dentist. Our owner dentist is the sole proprietor, so payments are to come to his name. We will likely change that in the future, but for now it's our reality. We're having an issue getting payments from Delta specific...

KevinRossen

I'm using the newest beta version and it's an option in this version. I can't remember if it was there before or not. Until then, here's a user query you can use. Just change the gmail.com part to at least part of the email. Leave the % symbols there. SELECT * FROM patient WHERE Email LIKE '%@gmail....

KevinRossen

Actually, quite a useful suggestion By making a new chart view, and then a couple of clicks, I can now see what I occasionally need...the tooth history ordered by date. Never thought to do that (or maybe didn't even realize I could!). Setting up custom Chart Views is one my favorite features. I use...

KevinRossen

The only thing you really need a "Server" for is to manage a domain and the extra bells and whistles that come with that flavor of Windows. We have 17 computers in our office and at this point I probably wouldn't get a "server" as it's more work to manage than it's really worth.

KevinRossen

I built a query for finding patients who have been part of our practice for over 25 years. It's limited to ones who have been in for an appointment in the past year and have a future appointment scheduled. I'm finding ways to recognize and thank them for their commitment to our practice. I thought o...

KevinRossen

I should mention one quirk about the report. Since hygiene/recall might appointments have two providers (dentist & hygienist), I made the decision to only apply that appointment as a count toward the hygienist, not both. In the grand scheme of things, that one appointment is more applicable toward t...

KevinRossen

jfdmanager wrote:This is great Justin. Is there a cost for the software? How do I get my hands on it?

I spoke with the original developer not too long ago. He's retired and ceased development a few years back.

KevinRossen

Try this and let me know if it works for what you're wanting. SET @FromDate='2014-07-01' , @ToDate='2014-07-31'; DROP TABLE IF EXISTS t1,t2; CREATE TABLE t1( ProvNum VARCHAR(8), Seen int NOT NULL DEFAULT 0, Sched int NOT NULL DEFAULT 0, Rate CHAR(4) NOT NULL DEFAULT 0); INSERT INTO t1(ProvNum,Seen) ...

KevinRossen

Are you wanting it grouped by date or provider?

KevinRossen

Want to post what you have so far? I could probably help you come up with something.

KevinRossen

This should do it. The case statement you're trying might eventually work, but you don't need it. I set the between dates as the Sunday from two weeks ago through the previous Saturday using a convoluted WHERE date range. SELECT e.FName,e.LName, FORMAT(SUM(TIME_TO_SEC(IF((TIME_TO_SEC(TimeDisplayed2)...

KevinRossen

I haven't seen that one before. I'm sure the support crew at OD would be happy to help. I'd give them a call on that one. They are the best in the business at customer support.

KevinRossen

You'll need to setup the laptop as a "server" which sounds more difficult than it really is. Easiest way is to download the trial version of Open Dental (or Aussie equivalent), and go through the steps for setting up a server. Shoot me an email if you'd like more info. Kevin at dynamicdentists dot c...

KevinRossen

Hi aussiedent. I have a laptop that I use for almost the same purpose. They are correct that you shouldn't use your server as a workstation (bad practice). But what you're describing is the laptop would only be an emergency backup. If you're needing a server on an emergency basis, all "best practice...

KevinRossen

Here's a list of colors I tested that look decent in the appointment book: Red -65536 Green -16744384 Blue -16760704 Yellow -256 Orange -32768 Light Blue -16711681 Purple -8355648 If you want to remove all the ColorOverrides, here's a query that will do that (again, starred out the bit of code that ...

KevinRossen

I wondered if there's a way to set the background color of the appointment according to the type of procedure being done. So, for example, for all C&B procedures, the background could be green. For restorative / operative, the background could be blue. I'd like the text to remain in black.... just ...

KevinRossen

Okay, adding a "Write-Off" to the adjustments window wasn't kosher for her. She wants the accountant to see all write offs in the "Write Off" column in the "Production and Income" report instead of the "adjustments" column so we ensure our tax filings are accurate. Well, ultimately you can make a c...

KevinRossen

The way I look at Write-Offs is that they are what we are contractually obligated to reduce our fees by. Adjustments can be a number of different things (pre-payment discount, senior discount, military, etc). I like that the software can differentiate between those. Once you define your adjustments,...

KevinRossen

casey wrote:We want it to show in the "Write Off" column.

Why do you want it to show up as a write off vs adjustment?

KevinRossen

Ok, here is the query I have running every 5 minutes on our server to change the appointment color to red if the patient is 5 minutes late. It also removes the red if they've arrived/cancelled. I starred out the part of the code that actually updates the appointment table. Here's a line by line summ...

KevinRossen

Kevin, Would it be difficult to have appointment color based on productivity measured in $/hr? That would help us immensely in our block booking. It wouldn't be real time, so not sure how much wit would help the front desk at the time they are making the appointment, but, yes, you could run a scrip...

KevinRossen

What I have setup for my office is a small script that changes the appointment color to red when a patient is 5 minutes late. The script runs every 5 mins during our office hours. I can share it when I'm back in the office. The reason I say this is you could do something similar based on procedures ...

KevinRossen

How do you generate this kind of report? Like this? http://i.imgur.com/qCf4Ew6.png I have it setup for our office and my beta testers to be automatically emailed at the end of every day. I've got quite a bit going on in the backend outside of Open Dental. It's a combination of running MySQL queries...

KevinRossen

mikebarrdds wrote:How do I change the date ranges? Is that done in the query code?

At the very top change each of these:
@FromDate1=
@ToDate1=
@ProdGoal1=
@FromDate2=
@ToDate2=
@ProdGoal2=

Just change the numbers inside the single quotation marks.

KevinRossen

I believe (but not sure) that it's based on cancelled / no show appts. I will say that metric wasn't important to me. The main things I like to compare are (obviously) production and collections. Also new patients, # of patients seen. It helps me see how I'm doing this year compared to last year. W...

KevinRossen

In your previous software, how was the missed appointment production calculated? Was it based on empty time on the schedule? Or did the software track the production for cancelled/no show appointments?

KevinRossen

At the end of this month, for example, I want to compare my metrics for the same month in the previous year. Compare this July's numbers to last July's numbers. And, then I also compare YTD for this year compared to the same period last year. I'll see what I can whip up. I think I can come up with ...

KevinRossen

Welcome to this Forum, BTW. I've seen you over at Dental Town.

KevinRossen

Like this?

I have it setup for our office and my beta testers to be automatically emailed at the end of every day. I've got quite a bit going on in the backend outside of Open Dental.

KevinRossen

Just an FYI. To get a business associates agreement from Amazon you have to have your EC2 run in a dedicated environment AND there is a substantial hourly upcharge for running instances on EC2. I can't share the specifics (they told me it's confidential), but it would be an understatement to say it'...

KevinRossen

That would be AWESOME! I have a feature request, but anything close to this will be a huge help until it gets incorporated. I haven't had a chance to make it work with lab cases or production details, but here's the morning huddle report with added fields of birthday, email check, wireless check, a...

KevinRossen

This is great! Is it possible to add a couple fields for email and wireless? Not the the actual but just a boolean or check mark that they have one on file. Helps to remind us to get those so our recall and reminders are automated. Also, it would be nice to show their birthday and if someone is ove...

KevinRossen

I wrote up this query to see who the top 25 employers are in our office based on patients we've seen over the past two years. I really like the result, so I decided to share. It's similar to example query #67, but only finds patients who had a completed procedure over the past 2 years. Enjoy! SELECT...

KevinRossen

jfdmanager wrote:Thank you so much! I didn't expect a custom written report, but this is going to be very valuable to our practice.

You're welcome. It was really easy to write it up based on one of custom queries.

KevinRossen

Well, this took a lot less time than I thought. This query will give you the PatNum, Age, and Appointment Date & Time for all patients with an appointment scheduled today or later and they don't have a recalltype of 6. You'll need to change that one item (line 4) to the appropriate recalltype. You c...

KevinRossen

I'm looking for a list of active patients with an appointment who do not have a recall type for an FMX. Does anyone know how I can pull this information? Thank you. I'm assuming you're looking for future appointments? I can probably whip it together, but I need one bit of info: the RecallTypeNum fo...

KevinRossen

I need some form of software that detects when the server has been moved, so it will perform an emergency shutdown. But nobody has asked me to do that yet. Like the network card has been unplugged or perhaps proximity or.. something. Ideas? Maybe something like this: :End ping google.com If %errorl...

KevinRossen

Yep.. I like Hamachi.. I use it with RSync. It uses 256 AES Encryption. Which I would no longer do in this day in age.. syncing the PMS to the doctors house. Naaaaa..... :mrgreen: On the whole syncing data thing, I think it's very easy to get paranoid about following every last detail in HIPAA to t...

KevinRossen

You are not allowed to transfer data between the home and office without using 256 bit encryption or DES. I'm going to respectfully disagree with this statement. I have never seen any official documentation that states 256-bit encryption is a requirement. In fact, encryption isn't even really offic...

KevinRossen

jsalmon wrote:Sorry to keep raining on your parade btw

Haha, no rain. You've been VERY helpful all along. I don't mind being told no or it can't be done. I can accept that (when it's true) and I'll either find an alternate way or decide to move on.

KevinRossen

This is because it would be a waste of resources and time to migrate all the images and documents every time a patient is renamed when how often do users manually go to their patients physical AtoZ image dir? You can just use the images module and if you really really really need to physically get ...

KevinRossen

Ok, trying a few things. This will open the folder using the last name first letter:

But this won't work (gets error message):

KevinRossen

I've got an idea I'd like to do, but I'm not sure if I can pull it off. We have a PDF Rx form for a lab we use. I know I could recreate it as a sheet, but, honestly, I like native PDFs better. What I'd like to be able to quickly save it to a patient's images folder via a command line script. What I ...

KevinRossen

jsalmon wrote:preference table where the PrefName column is set to 'PracticeTitle'. The actual value will be in the corresponding ValueString column.

Perfect, thank you!

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